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Ensures operation of equipment by completing preventive maintenance requirements following manufacturer’s instructions troubleshooting malfunctions calling for repairs maintaining equipment inventories evaluating new equipment and techniques.

Maintains office supplies inventory by checking stock to determine inventory level anticipating needed supplies evaluating new office products placing and expediting orders for supplies verifying receipt of supplies.

Provides historical reference by developing and utilizing filing and retrieval systems recording meeting discussions.

Secures information by completing database backups.

Prepares reports by collecting and analyzing information.

Completes projects by assigning work to clerical staff following up on results.

Maintains customer confidence and protects operations by keeping information confidential.

Welcomes guests and customers by greeting them, in person or on the telephone answering or directing inquiries.Represents the executive by attending meetings in the executive’s absence speaking for the executive.Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Conserves executive’s time by reading, researching, and routing correspondence drafting letters and documents collecting and analyzing information initiating telecommunications.

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Here is an example of an executive assistant job description from Keeping an eye on staff members, including administrative assistants.

Representing the executive in calls and meetings when the executive is unavailable.While the types of tasks that executive assistants perform can vary from position to position, they all tend to perform similar high level tasks and duties. What does an executive assistant do? Executive assistants, also sometimes called personal assistants, play key roles in a company because they assist one or more executives, such as high level officials, the CEO, or the owner of a company.Įxecutive assistants are similar to administrative assistants however, administrative assistants tend to focus on clerical work, while executive assistants are responsible for assisting an executive of the company, usually with higher level tasks. The job description of an Executive Assistant.Executive assistants play important roles in a company because they are the executive’s left-hand man (or woman)!Ī successful executive assistant will go above and beyond to make sure that the company is headed in the right direction by ensuring that the executive that they are assisting is on top of everything and then some.